I am taking this opportunity to let you know a bit that is happening in the boosters. As we start to wind down the school year we have to start thinking about our annual meeting on the third Thursday in May. This is the meeting that we elect half of our officers each year. This year there are two positions coming up for election.
The Vice President of Service and Support and the Treasurer are up this year. I'll paste in the job descriptions:
The VICE PRESIDENT OF SERVICE AND SUPPORT shall:
A. Act as the presiding officer at meetings if the President is absent.
B. Act as a member of the Executive Committee
C. Find and appoint chairperson(s) for standing committees under their supervision
D. Meet as necessary with various committee chairman
E. Maintain and administer a time line for various projects to be completed by committees.
F. To be responsible for securing school facilities for various functions represented by service and support.
G. To communicate with the music directors as to their yearly needs for service.
H. To provide supervision and support to all standing committees designated as Service and Support: such as Uniforms, Telephone, Award Banquets, Band Camp, Special Trips, Hospitality.
The TREASURER shall:
A. Have custody and keep account of all money, funds and property of the organization, unless otherwise determined by the Executive Committee.
B. Be the custodian of all monies and dues of Grant Music Boosters recording the same in a bound ledger.
C. Pay all expenses when presented to him or her and approved by Grant Music Boosters.
D. Give a complete financial report at each meeting.
E. Prepare a summary of finances at the end of the fiscal year, which shall be available to all Grant Music Booster members.
F. Make all disbursements by check and all deposits in the name of “Grant Music Boosters”.
G. Submit all federal reports as required by the Internal Revenue Service. Reports are to be reviewed and signed by the President.
We also have two openings in the executive board. The first position is open immediately. The Vice President of Fund Raising has resigned and we need to appoint a new person in her place. The appointment is for the duration of her term and ends in May of 2018. That job description is:
The VICE PRESIDENT OF FUNDRAISING shall:
A. Act as a member of the Executive Committee.
B. Find and appoint chairperson(s) for the standing committees under their supervision.
C. Meet as necessary with various committee chairmen.
D. Maintain and administer a time line for various projects to be completed by committees.
E. To be responsible for securing school facilities for the various functions represented by fundraising.
F. To provide supervision and support to all standing committees designated as Fundraising: such as Dinner Theater, Craft Shows, etc.
Also, our secretary has given notice that she is ready to step down after many, many long years of service. An appointment to her position will be for the duration of her term which ends in May of 2018. That position job description is as follows:
The SECRETARY shall:
A. Act as a member of the Executive Committee
B. The secretary shall attend all meetings and act as clerk thereof, and record all voting and minutes of its transactions.
C. The secretary shall give a report of the previous meeting at each meeting.
D. The secretary shall keep a copy of the bylaws.
E. The secretary is responsible for all Music Booster correspondence and shall perform other duties assigned by the president and executive committee.
F. The secretary shall keep a file of all recording, communications, and flyers.
G. The secretary shall submit the Michigan Annual Report by October 1 of each year. Reports are to be reviewed and signed by the President.
H. Minutes from all meetings, regular, special and executive board, shall be sent out to the Executive Board and directors no less than 7 days after the meeting.
If you are interested in filling the Fundraising or Secretary positions please let me know.
If you are interested in filling a position that is coming open in May the requirements are:
1. must be a member in good standing. This means that you must have paid annual membership dues of $3. These are payable to Eleaze Farrell, our current treasurer. She can be found at Gene's Market most days.
2. your membership dues must have been paid a minimum of 30 days before you are eligible to vote. Please try to get dues paid before April 15 to ensure your eligibility.
Nominations are made by voice at the May meeting. If more than one nomination for a position is received we will complete a paper ballot.
The band semi is getting too expensive to maintain so the boosters have created a transportation committee to research and recommend a course of action. If someone is interested in serving on this committee please email me and I'll put you in touch of the chairman.
July Millionaire Party fundraiser is posted on the sign-up page. Please see if you can help us out with that fundraiser. You can sign up at signup.grantbands.org or signup.grantchoirs.org.
Scrip is getting started again after the Christmas Holiday. Keep checking your email for an update. This program also builds money in student accounts to be used towards Fine Arts program expenses. The Scrip program only costs you time, you plan ahead, purchase gift cards and the store that issues the gift card gives a rebate that gets credited to your student account (after an admin fee).
July 20, 21, 22, and 23 we are scheduled to host another Millionaire Party at the Westgate Bowl on Alpine Ave. We need a total of 18 workers to make this event work, but we only need them 3 at a time. Please go to signup.grantbands.org or signup.grantchoirs.org and see what the work entails and the times that we need the help.
The funds raised by this event goes directly into the Grant Music Booster General Fund and our Financial Grant Fund (read summer camp scholarships fund). If you have any questions about the benefits of this fundraiser, please email Charlie or anyone else on the board.
Hello Music Families, We have another fundraiser opportunity. We need workers at the Texas Hold 'em Millionaire Party that we are licensed for at Westgate Bowl in Comstock Park. Our next event dates are February 16, 17, 18, and 19. I have sign ups available online at signup.grantbands.org. This fundraiser is an excellent opportunity to raise funds for our support of the fine arts in Grant. We have several needs that need to be met but we are short the money to make it happen.
Some of the proceeds of these events help provide financial grants to students for camps and seminars. Other proceeds go to choir uniforms, band uniforms, band camp, instruments, theater events and props.
If we can continue to fill these events we can fill our checking with money that can help our programs. If you have any questions please contact me. Thank you,